Is Your Team Putting Client Data Into ChatGPT?
Every input becomes OpenAI's training data - permanently
Here's what happens when your employee pastes client information into ChatGPT or public AI ....
OpenAI stores and uses that data to improve their models
Your sensitive information can appear in responses to other users
You've breached client confidentiality and privacy laws
There's no way to "delete" what's already been processed
One careless copy-paste could trigger
costly privacy violations, massive fines, and
destroy client trust forever.
ChatGPT's/ OpenAI Terms:
"We may use your data to train our models"
That includes client names, emails, financial data, medical records - everything your team inputs.
Most businesses have NO AI governance frameworks;
This means you could be accidentally creating massive liability right now.
These AI Mistakes Could Put Your Business at Risk
Potential risks your employees may be creating right now
Privacy Investigation Risks
Australian Privacy Act penalties can reach $2.2M for most businesses (up to $50M for major corporations).
One ChatGPT data incident could trigger costly investigations.
Professional Liability
Potential professional indemnity claims, client disputes, and regulatory scrutiny. Your insurance coverage for AI-related incidents may be unclear.
Client Data Concerns
Employees may be copying customer emails, financial records, and personal information into public AI tools that store and learn from your data.
Trust and reputation Impact
News of data incidents spreads fast. Clients may leave, prospects might avoid you, and rebuilding trust takes years.
Get Your FREE AI Policy Assessment
Find out if your current policies leave you exposed
to AI data risks
Here is what you will receive:
Written Gap Report:
Priority Action Plan:
30 Minute Assessment Call:
We'll review your AI usage, data types, and current policies
Detailed report within 48 hours showing what's missing
Clear next steps to protect your business (for review with your legal team)
Claim your Free AI Policy Assessment Below
Completely Confidential. Friendly Call. No Obligation.
Why AI Policies Help Protect Your Business
Here's exactly how proper policies become your shield against AI risks
Legal Protection
Shows regulators you took "reasonable precautions" - this can reduce penalties by up to 80% if breaches occur
Demonstrates the "due diligence" that insurers require -
without policies, they can deny AI-related claims
Staff know exactly which AI tools are safe for what data types, eliminating dangerous guesswork
Insurance Coverage Protection
Clear Employee Guidelines
Safe AI Adoption
Professional AI policies are increasingly required for tenders and client retention
Client Trust & Competitive Edge
Staff know exactly which AI tools are safe for what data types, eliminating dangerous guesswork
The Problem
Your current policies weren't written for AI.
When employees use ChatGPT with client data, they're transferring information to overseas servers where it gets stored permanently
and used for AI training;
Your existing privacy policy likely doesn't address this.
Here's the Dangerous Gap
Your IT policy doesn't mention AI tools
Your privacy policy doesn't cover AI data processing
Your staff guidelines don't address AI safety
Your incident response plan doesn't include AI-related issues
The bottom line ...
Without AI policies, every employee AI interaction is an uncontrolled gamble.
With them, you get AI benefits without catastrophic risks.
"Can't I Just Add AI Clauses to Our Existing Policies?"
Why DIY policy approaches and generic templates may create more confusion than clarity
Many business owners consider downloading policy templates or adding AI clauses to existing policies.
"DIY" Policy challenges;
Generic policy templates may not fit
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Downloaded policies often don't address your specific data types, AI use cases, or industry context
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What works for one business type may not suit another
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Regulators and clients expect policies tailored to actual business practices
Partial Policy Updates Can Create Confusion
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Adding AI clauses to existing policies may create contradictions
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Employees might get confused about which policy guidelines apply when
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Inconsistent policies can complicate incident response
Rapidly Changing Policy Requirements
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Are you tracking the dozens of AI tools that need policy coverage?
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Do you know which data uses require specific policy language?
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Can you identify which AI practices may affect your policy compliance obligations?
What Professional AI Policy Development Involves:
Current Policy Assessment
Analyze your existing policies and identify AI coverage gaps
Best Practice Policy Research
Stay current with Australian Privacy Act developments and industry policy standards, including but not limited to ISO 42001:2023
Practical Policy Implementation
Policies that employees can actually understand and follow
Ongoing Policy Support
AI regulations evolve rapidly - professional monitoring helps keep your policies current